> ## Documentation Index
> Fetch the complete documentation index at: https://camp-site.co.uk/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Leave settings

> Entitlements, holiday periods, carry-over, and TOIL.

Leave administration is under **Admin → Leave settings** (or the HR admin leave configuration route for your org).

## Leave types and entitlements

Define which leave types staff can request (annual leave, TOIL, study leave, etc.) and default entitlements per role or contract type where supported.

Common configuration tasks:

* Set annual entitlement amounts and pro-rata rules
* Enable or disable leave types per department
* Configure approval chains (manager vs HR final sign-off)

## Holiday periods and blackouts

Mark organisation holiday periods and optional blackout windows when leave requests need extra scrutiny (for example exam weeks or freshers).

## Carry-over, encashment, and TOIL

Where enabled, configure:

* **Carry-over** limits between leave years
* **Encashment** rules for unused leave
* **TOIL** accrual from approved overtime or extra shifts
* **Minutes per full working day (TOIL)** for converting logged overtime into TOIL days (default 480 minutes = 8 hours)

Staff see balances in the leave workspace. Incorrect entitlements here flow through to every leave request.

## Who can see team leave

Grant leave visibility through **Roles & permissions**, not job title fields on HR records:

* `leave.approve_direct_reports`: approve and view direct reports' pending leave
* `leave.manage_org`: org-wide leave admin and all pending requests
* `hr.view_records` / `hr.view_direct_reports`: absence reporting (separate from the leave hub)

Senior roles such as CEO or duty manager only see manager views when explicitly given these permissions.

## Bradford and absence settings

Absence reporting and trend views respect HR policy configured alongside leave. Coordinate leave settings with how managers record unplanned absence. See [absence reporting](/docs/features/scheduling/absence).

## Tips

* Align leave year start with payroll and academic calendar if applicable.
* Communicate entitlement changes by broadcast before changing balances mid-year.