> ## Documentation Index
> Fetch the complete documentation index at: https://camp-site.co.uk/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Members

> Invite staff, assign roles, and manage access.

Member management lives under **Admin → Members** at `/admin/members`.

## Inviting members

1. Open **Admin → Members → Invite**.
2. Enter email addresses (single or bulk depending on your workflow).
3. Assign a **role** and one or more **departments**.
4. Send the invitation.

Invitees receive a branded email with a secure link to set their password and complete account setup. Until they finish setup, they may appear as pending in member lists.

## Member list and filters

The members table shows active, pending, and suspended users. Filter by department or role to audit access before a term or season change.

## Editing membership

From a member row you can:

* Change role or departments
* Suspend or reactivate access
* Resend invitation email
* Open the member profile for deeper HR fields (when linked)

Removing someone from a department immediately affects broadcast subscriptions and rota visibility for that department. Confirm with the relevant manager before bulk changes.

## Pending member approval

If your organisation requires approval for new registrations, new members appear in [pending approval queues](/docs/features/tasks/approvals) until a reviewer activates them.

## Tips

* Assign the least privilege role that matches each person's job.
* Use custom roles when a standard role is too broad or too narrow.
* Review members at term start alongside [departments](/docs/admin/departments) and [roles](/docs/admin/roles) configuration.