> ## Documentation Index
> Fetch the complete documentation index at: https://camp-site.co.uk/docs/llms.txt
> Use this file to discover all available pages before exploring further.

# Hiring requests

> Raise, review, request changes, archive, or delete recruitment requests.

## What requests are for

Hiring requests gather the detail HR needs before a job listing is created: role, department, urgency, headcount type, dates, job profile, and interview panel.

Use **Hiring → Requests** (or **New request** from Jobs or Requests) to raise one.

## Raise a request

Managers (and others with raise permission) complete a short wizard:

1. **Role basics** - Department (or Other), title, grade, positions, urgency, and headcount type (new position vs backfill / direct replacement).
2. **Details and approvals** - Reason for hire, contract, eligibility, and review / budget status.
3. **Advertising and dates** - Optional job profile (link, pasted text, and/or upload), advert support, and key dates (shown in UK format).
4. **Selection process** - Shortlisting dates, interview slots, and panel notes.

Job profile fields are optional. You can add a link, paste a description, upload a document after save, or leave them blank and supply detail later.

## Review lifecycle

| Status            | Meaning                                     |
| ----------------- | ------------------------------------------- |
| Pending review    | Submitted; waiting on HR                    |
| Changes requested | HR asked the requester to edit and resubmit |
| Approved          | Ready to turn into a job listing            |
| In progress       | Active hiring work                          |
| Filled            | Role filled                                 |
| Rejected          | Not proceeding                              |

HR can (from the list or the request detail):

* **Approve**, **Reject**, or **Request changes** (a note is required for changes)
* Add **internal notes** on the request
* **Archive** (keeps history under Archive; icon on each open row)
* **Restore** an archived request
* **Delete** only early mistakes (`Pending review` or `Changes requested`; trash icon on those rows)

Requesters can edit while the request is pending or changes-requested. Saving after changes-requested resubmits it to pending review.

Approved, in-progress, and filled history cannot be hard-deleted; use Archive instead.

## Emails

When a request is submitted, HR approvers get an email with the current fields (no Ideal Candidate block).

The requester also gets email when HR **approves**, **rejects**, or **requests changes**.