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What requests are for

Hiring requests gather the detail HR needs before a job listing is created: role, department, urgency, headcount type, dates, job profile, and interview panel. Use Hiring → Requests (or New request from Jobs or Requests) to raise one.

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Raise a request

Managers (and others with raise permission) complete a short wizard:
  1. Role basics - Department (or Other), title, grade, positions, urgency, and headcount type (new position vs backfill / direct replacement).
  2. Details and approvals - Reason for hire, contract, eligibility, and review / budget status.
  3. Advertising and dates - Optional job profile (link, pasted text, and/or upload), advert support, and key dates (shown in UK format).
  4. Selection process - Shortlisting dates, interview slots, and panel notes.
Job profile fields are optional. You can add a link, paste a description, upload a document after save, or leave them blank and supply detail later.

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Review lifecycle

HR can (from the list or the request detail):
  • Approve, Reject, or Request changes (a note is required for changes)
  • Add internal notes on the request
  • Archive (keeps history under Archive; icon on each open row)
  • Restore an archived request
  • Delete only early mistakes (Pending review or Changes requested; trash icon on those rows)
Requesters can edit while the request is pending or changes-requested. Saving after changes-requested resubmits it to pending review. Approved, in-progress, and filled history cannot be hard-deleted; use Archive instead.

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Emails

When a request is submitted, HR approvers get an email with the current fields (no Ideal Candidate block). The requester also gets email when HR approves, rejects, or requests changes.