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A job listing in Campsite is the bridge between your internal hiring process and the candidates you want to attract. Once you publish a listing, it appears on your organisation’s public careers page and starts collecting applications automatically. Everything that happens after — shortlisting, interviews, offers — is managed from the same listing page, so your team always has the full picture in one place.

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Creating a new job listing

1

Go to HR → Hiring → Jobs

Navigate to HR → Hiring → Jobs (/hr/hiring). You will see a list of all active, draft, and closed listings.
2

Click 'New job'

Click the New job button in the top-right corner to open the listing builder.
3

Fill in the role details

Complete the core listing fields:
  • Role title — the job title as candidates will see it.
  • Description — a full role description, responsibilities, and person specification. Rich text formatting is supported.
  • Department — the department this role sits in.
  • Salary — enter a figure, a range, or a label such as “Competitive”. You can also choose to hide salary from the public listing.
4

Set a publish date

Choose whether to publish the listing immediately or schedule it for a specific future date and time. Scheduling is useful when a role opens as part of a planned campaign or when you need to coordinate with a wider announcement.
5

Customise the application form

Campsite gives every listing its own application form. In the Application form tab, you can:
  • Add new questions (free-text, multiple choice, file upload, yes/no).
  • Remove any default questions that are not relevant for this role.
  • Reorder questions by dragging them into the sequence you want.
  • Mark questions as required or optional.
6

Publish

When you are ready, click Publish (or Schedule if you set a future date). The listing goes live on your public careers page and candidates can begin applying.
Use scheduled publish dates for roles that open on a set date — for example, when your organisation runs a seasonal recruitment round. Schedule the listings in advance so they go live automatically at the right moment without anyone needing to remember to click Publish on the day.

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Managing applications

Once your listing is live, incoming applications appear in the Applications tab of the listing page. Each application shows:
  • The candidate’s name and submission date.
  • Their answers to the application form questions.
  • Any attached documents (such as a CV).
  • The candidate’s current pipeline stage.
Click any application row to open the full candidate view, where you can read their answers, add internal notes, and move them through the pipeline.

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Moving candidates through the pipeline

Campsite uses a simple stage model to track where each candidate is in your process. You can move a candidate to the next stage — or mark them as not proceeding — directly from their application view:
StageWhat it means
AppliedThe candidate has submitted their application.
ShortlistedYou have reviewed their application and want to take them forward.
Interview scheduledAn interview has been arranged.
Offer madeYou have extended a job offer to the candidate.
RejectedThe candidate has not been taken forward at this stage.
When you move a candidate to a new stage, you can choose to send them a notification using one of your saved email templates. This keeps candidates informed without requiring manual emails.

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Sending candidate emails

Campsite includes a built-in email system for candidate communications. From any candidate’s application view, click Send email, choose a template (or write a custom message), and send. All sent emails are logged against the candidate’s record. To create reusable templates for your team, go to HR → Hiring → Email templates.

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Generating offer letters and contracts

When you are ready to make an offer, open the candidate’s application view and click Create offer. Campsite generates an offer letter from the template you select:
1

Select an offer template

Choose from your saved offer templates at /hr/offer-templates. The template auto-populates with the candidate’s name, role, start date, and salary.
2

Review and edit

Check the generated document and make any role-specific adjustments before sending.
3

Send for signature

Click Send offer. The candidate receives an email with a link to review and sign the offer document online.
4

Monitor signature status

The candidate’s pipeline stage updates automatically when they sign. You can see the signed document in their application record.

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Creating offer templates

Build reusable offer letter and contract templates at HR → Offer Templates (/hr/offer-templates). Templates support merge fields (candidate name, role, salary, start date) that Campsite fills in automatically when a document is generated.
Only HR users and Super Admins can create or edit offer templates. Managers can use existing templates when making offers for roles in their department, but cannot edit the templates themselves.