Creating a new job listing
Go to HR → Hiring → Jobs Navigate to HR → Hiring → Jobs ( /hr/hiring ). You will see a list of all active, draft, and closed listings. Click ‘New job’ Click the New job button in the top-right corner to open the listing builder. Fill in the role details Complete the core listing fields: Role title - the job title as candidates will see it. Description - a full role description, responsibilities, and person specification. Rich text formatting is supported. Department - the department this role sits in. Salary - enter a figure, a range, or a label such as “Competitive”. You can also choose to hide salary from the public listing. Set a publish date Choose whether to publish the listing immediately or schedule it for a specific future date and time. Scheduling is useful when a role opens as part of a planned campaign or when you need to coordinate with a wider announcement. Customise the application form Campsite gives every listing its own application form. In the Application form tab, you can: Add new questions (free-text, multiple choice, file upload, yes/no). Remove any default questions that are not relevant for this role. Reorder questions by dragging them into the sequence you want. Mark questions as required or optional. Publish When you are ready, click Publish (or Schedule if you set a future date). The listing goes live on your public careers page and candidates can begin applying. Use scheduled publish dates for roles that open on a set date - for example, when your organisation runs a seasonal recruitment round. Schedule the listings in advance so they go live automatically at the right moment without anyone needing to remember to click Publish on the day.Listing copy on the careers page
On the job editor Listing copy section, three text areas feed the public role page:
Each field has an optional public section heading under Public section headings on Job information. Leave it blank to use the default heading in the table.
What you’ll do and About the organisation render as bullet lists on the careers page: each new line becomes one bullet.
Opening a job from the list
On Jobs, select a listing to open its workspace:- Live listings open on Applicants (pipeline).
- Draft and archived listings open on Job information.
Job information
Job information is where you set role details before and after publish:- Role details - title, job level, salary, contract type (from Documents → Contracts → Types when configured), and job profile link or upload.
- Application forms - link an existing application or EDI form, create a new one, or open Customise form.
- Listing copy - careers page text. Optional public section headings sit under a collapsed control.
- Schedule and dates - collapsed timeline for post, close, shortlisting, interview, and start dates. Includes Hide posted date from applicants.
- Draft vs live - a clear status note explains whether the listing is on the careers page yet. Publishing shows a confirmation message.
- Preview - saves your latest edits first, then opens the careers page view so hide-posted-date and copy changes are reflected.
Job profile document or link
In Role details you can:- Paste an external link (full
https://URL). - Upload a PDF or Word file, then View or Remove it.
Managing applications
Once your listing is live, incoming applications appear in the Applicants tab of the listing page. The default view is a list (switch to board with the icon toggle). Each application shows the candidate, submission date, answers, documents, and pipeline stage. Use the star next to an applicant number to favourite them (a personal mark only). Use the stage dropdown on a row to move someone without drag and drop. Click a row for the full candidate file.Smart Actions
Smart Actions is the side panel on Applicants for the common next hiring step. Open it from the toolbar any time. When you select applicants, the Smart Actions button shows a count and a subtle sparkle animation so you know the next step is there. Use it to run a step quickly; open Interview, Shortlisting, or Offer when you need the full detail workspace (calendar, scores, documents). With a mixed selection (for example Applied, Awaiting booking, and Rejected together), each action runs only for applicants whose stage makes that action valid; others in the selection are skipped and the panel shows how many will be included. Ready actions appear first in next-step order (for example booking and offer before reject); everything else sits under More actions. When several people are ready for an offer letter (or a contract), Send offer letter / Send employment contract stay available: you pick who to open next. While identities are hidden on Applicants, Smart Actions uses applicant numbers (for example Applicant 0004), not real names. On that pick step, use the eye control to show or hide names for the choice only. Contracts only appear for people whose offer letter is already signed. If your selection includes exactly one person who can be booked, rescheduled, offered, or contracted, that single-person action stays available even when other people are also selected. From the panel you can:- Start shortlisting when the selection includes Applied applicants (or with no selection, for everyone Applied on the listing). Moving people to Shortlisted happens after the round is finalized
- Reject (anyone still active in the funnel; listed after more specific next steps)
- Send or Resend interview booking links, book into a slot, reschedule, or cancel (eligible people only). After a first send, Awaiting booking rows show a Link sent chip on Applicants, and Smart Actions offers Resend for those people
- Send offer letter for one interviewed applicant (not people who already have an offer letter out)
- Send employment contract after that applicant’s offer letter is signed and right to work is clear (when your org requires RTW before contract)