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Campsite guides new staff through every step they need to complete before their first day — from reading key policies and uploading right-to-work documents to confirming their profile details. HR teams and admins have a matching view that shows exactly where every new hire is in the process, with automatic reminders chasing up anything incomplete.

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For new staff: completing your onboarding

When you join your organisation on Campsite, you may have an onboarding run waiting for you. An onboarding run is a personalised checklist created by HR that collects everything they need from you before you start. After signing in, if you have an active onboarding run, Campsite takes you directly to it at Onboarding (/onboarding). You can also return to it at any time from the left-hand navigation.

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New-joiner onboarding steps

1

Read and acknowledge policies

Some checklist items ask you to read a document — a staff handbook, a health and safety policy, or a code of conduct — and confirm you have understood it. Click the document link, read it through, then click Mark as read to tick off the item.
2

Upload your documents

Where HR needs a copy of a document from you (for example, a signed form or a certificate), you will see an Upload prompt. Choose your file, confirm it is the right one, and submit.
3

Upload right-to-work proof

Campsite includes a dedicated right-to-work step. You will be asked to upload a clear scan or photograph of an eligible document — this is typically one of:
  • A valid passport (UK or foreign national)
  • A biometric residence permit or visa
  • Another document specified by your employer as eligible under UK right-to-work rules
Upload the image or PDF, then click Submit for review. HR will review and confirm your right-to-work status.
4

Fill in any required forms

Some checklist items are short forms — for example, confirming your emergency contact details or your bank details for payroll. Complete each form and save.
5

Confirm your profile details

In the account setup step, review your name, preferred name, contact number, and any other profile fields. Make any corrections and click Save profile to confirm everything is correct.
6

Complete your onboarding run

Once all checklist items are ticked off, your onboarding run is marked complete and HR is notified automatically. Well done — you are all set.
If a step is blocked — for example, because HR is waiting to review a document you uploaded — you can still complete other items while you wait. Come back to blocked items once HR has confirmed them.

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For HR and admins: managing onboarding

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Viewing all active onboarding runs

HR users and admins can see every onboarding run in progress at:
  • HR → Onboarding (/hr/onboarding) — for HR role users.
  • Admin → HR → Onboarding (/admin/hr/onboarding) — for Super Admins.
The list shows each new hire’s name, start date, overall completion percentage, and the status of individual checklist items. Click any row to open the detail view for that hire.

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Tracking completion per hire

Inside a hire’s onboarding run you can see:
  • Which steps are complete, in progress, or not yet started.
  • Documents and forms the new joiner has submitted, ready for you to review and approve.
  • Right-to-work uploads awaiting verification.
To mark a submitted item as reviewed, open the step, check the document or form, and click Approve or Request changes (which sends the new joiner a note explaining what to resubmit).

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Automatic reminders

Campsite sends automatic reminders to new joiners who have incomplete onboarding steps. You do not need to chase manually — reminders go out on a schedule based on how close the new joiner is to their start date. If you want to send a one-off nudge sooner, open the hire’s onboarding run and click Send reminder.
Create onboarding runs for new hires as soon as their contract is confirmed — the earlier they can complete right-to-work and policy acknowledgements, the smoother their first day will be.
Right-to-work verification must be completed before the new joiner’s first working day to remain compliant with UK employment law. Use the completion tracker to make sure no hire slips through without a verified document.