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Where to find leave

Open Leave from the main sidebar (/leave). The Campsite mobile app has the same leave workspace for booking, balances, and approvals.
  • Staff see balances, a simple leave-year timeline (your requests plus org bank holidays and breaks), and actions to book time off or log sick days.
  • Managers with approval permissions also see a pending queue and a team time-off list for their direct reports.
  • Leave admins (leave.manage_org) see org-wide pending requests and a link to leave settings.
Access is controlled by roles and permissions, not HR job titles alone. Your organisation admin assigns who can approve leave or view team absence.

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Leave year and balances

Your organisation sets when the leave year starts (for example 1 January or 1 August). The leave year control shows the label and full date range for that period. Balances for the selected leave year include:
  • Remaining annual leave (and any carried-over days, with a use-by date when your org expires unused carry-over)
  • TOIL balance for that leave year
  • Entitlement for the year
Your organisation’s default holiday (for example 20 days) is applied automatically for each new leave year. If carry-over is enabled, unused holiday from the previous leave year is added automatically up to the organisation’s max. Carry-over and encashment also appear under More actions when your organisation enables staff requests.

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Submitting a leave request

On Leave, use Book time off and complete the form:
  • Leave type (annual, TOIL, compassionate, study, unpaid, and others your org enables)
  • Full days: start and end dates (same date for a single full day)
  • Part of a day: one date plus start and end times (for example 09:15–11:45). Duration counts as a fraction of a working day using your organisation’s day length (default 8 hours). Parental leave stays full days only
  • Reason when required
A single request must stay inside one leave year. If your dates cross the leave-year boundary (for example late July into August on an August–July year), book two separate requests. Submit sends the request to your line manager for approval. Pending requests appear in your timeline and in My requests until decided.

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Tracking approval

You receive in-app and email notifications when status changes. Approved leave can sync to your Campsite calendar (and external calendars when sync is enabled). Within your organisation’s change window, you can ask to cancel an approved upcoming booking (manager approval may still be required). On web you can also request an edit to an approved booking.

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Holidays and org breaks

When your organisation configures bank holidays, public holidays, or closure periods (for example Easter or Christmas) under Admin → Leave settings, those dates appear in your leave-year timeline alongside your own bookings. Holiday dates are excluded from leave day counts when your org uses that calendar.

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TOIL (time off in lieu)

Log overtime from More actions → Log overtime (or Add TOIL credit on mobile). After your manager approves, credits convert to TOIL days using your organisation’s configured working-day length (default 8 hours = 1 day). Book TOIL like any other leave type. Unused TOIL at the end of a leave year follows your organisation’s year-end policy (left on the prior year, forfeited, or carried into the next year up to a cap). Ask your leave admin if you are unsure which policy applies.

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Carry-over and encashment

When enabled by your organisation:
  • Carry-over moves unused annual leave into the next leave year automatically at year end (up to the organisation max), and you can also request carry-over. Unused carried days may expire after a set number of months.
  • Encashment requests a payout of unused annual leave, subject to org caps and approval
Managers approve staff requests in the same pending queue as leave and TOIL credit requests.

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Sick days and absence score

Use Log sick day for unplanned illness (web leave hub). You must upload evidence before saving: self-certification or a fit note for absences under 7 calendar days, and a fit note for 7 days or more. When the sickness end date is today or earlier, Campsite opens a return to work ops case for the line manager (see Ops cases). Expand Sick day history to see past episodes and an indicative Statutory Sick Pay estimate (UK orgs). Your Absence score (Bradford factor) stays visible when relevant and is based on sickness absences only. Logging a sick day also marks those dates as unavailable on the rota (reason Sickness), which blocks new or moved shift assignments. Existing shifts stay on the schedule and can still feed timesheet shift pay. Statutory Sick Pay may land on the wagesheet alongside that shift pay; timesheet and finance review flag the overlap so managers can adjust payable minutes before approve. Voiding a sick day clears the sickness unavailability for those dates (approved leave unavailability is left alone).

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Admin: leave settings

Org leave configuration (entitlements, optional length-of-service ladder, holiday calendar, TOIL minutes per day, year-end TOIL policy, carry-over, encashment) lives under Admin → Leave settings (/hr/leave). Leave admins can also bulk assign approved leave to many people from that page (department and role filters, per-person results, audit of who assigned). See Leave settings.

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Holiday usage warnings

Your organisation can warn staff when approved annual leave reaches a usage percent of entitlement, or when remaining days fall to a low threshold. Warnings appear as a soft note on Balances on Leave, and as in-app HR metric notifications (deduped once per leave year per threshold band, so you are not spammed daily). Line managers may also receive an optional weekly digest when that setting is on. Leave admins configure thresholds under Admin → Leave settings. Remaining-day warnings take priority over percent warnings when both would apply.