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Leave administration is under Admin → Leave settings (or the HR admin leave configuration route for your org).

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Leave types and entitlements

Define which leave types staff can request (annual leave, TOIL, study leave, etc.) and default entitlements per role or contract type where supported. Common configuration tasks:
  • Set annual entitlement amounts and pro-rata rules
  • Enable or disable leave types per department
  • Configure approval chains (manager vs HR final sign-off)

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Holiday periods and blackouts

Mark organisation holiday periods and optional blackout windows when leave requests need extra scrutiny (for example exam weeks or freshers).

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Carry-over, encashment, and TOIL

Where enabled, configure:
  • Carry-over limits between leave years
  • Encashment rules for unused leave
  • TOIL accrual from approved overtime or extra shifts
  • Minutes per full working day (TOIL) for converting logged overtime into TOIL days (default 480 minutes = 8 hours)
Staff see balances in the leave workspace. Incorrect entitlements here flow through to every leave request.

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Who can see team leave

Grant leave visibility through Roles & permissions, not job title fields on HR records:
  • leave.approve_direct_reports: approve and view direct reports’ pending leave
  • leave.manage_org: org-wide leave admin and all pending requests
  • hr.view_records / hr.view_direct_reports: absence reporting (separate from the leave hub)
Senior roles such as CEO or duty manager only see manager views when explicitly given these permissions.

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Bradford and absence settings

Absence reporting and trend views respect HR policy configured alongside leave. Coordinate leave settings with how managers record unplanned absence. See absence reporting.

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Tips

  • Align leave year start with payroll and academic calendar if applicable.
  • Communicate entitlement changes by broadcast before changing balances mid-year.