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Overview

The SSP ledger helps HR, leave admins, and finance teams review estimated Statutory Sick Pay (SSP) by person and ISO week. Open it from Finance → Payroll → SSP (/finance/payroll?step=ssp). Legacy /finance/ssp-ledger redirects there. You need View SSP ledger (payroll.ssp_ledger.view) under Finance permissions in Admin → Roles. Manage payroll exports (payroll.manage) also includes access. Legacy access still works for View all HR ops cases, Manage HR ops cases, and Manage leave for the organisation. Without one of these, the SSP ledger link is hidden from the sidebar.

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What you see

The ledger is a dense table with: Rows group by department (first department on the person’s record), similar to scanning wagesheets by team. Configure statutory rates, company full / half pay weeks, late-notification withhold, notification and evidence chase, dual-approver overrides, and payroll override under Finance → Setup → SSP (/finance/pay-setup?view=ssp). Allow SSP on the employee HR record (near clock access) defaults off; turn it on before statutory SSP is estimated or paid. Qualifying days follow published rota shifts. Thin average weekly earnings use available pay history or contracted hours × rate. On the employee file Payroll tab, the SSP table lists wagesheet SSP and company sick pay lines, with lifetime SSP paid after payroll export plus one week. Use Why on a row to open week detail:
  • Short reasons for payable / not payable (including AWE or Lower Earnings Limit outcomes, contractor or self-employed ineligibility, under 16, strike, detention, SMP / SAP / ShPP / maternity allowance, late notification withholding or restore, and max claim weeks)
  • Scheme and average weekly earnings context
  • Linking period groups with PIW date ranges (PIWs join when the gap is 56 days or less)
Estimates use the same SSP rules as leave and wagesheet. Remaining weeks never display above your organisation SSP max claim weeks (default 28; set in Leave settings) for the current linked period. Campsite does not invent new statutory rates on this page. When the linked period reaches the max claim weeks, week detail prompts SSP1 follow-up with ESA or Universal Credit guidance.

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Eligibility and withholding rules

Campsite applies these SSP flow rules in estimates:
  • Allow SSP must be on for the person. New records default off.
  • Qualifying days are days with a published rota shift for that person.
  • Staff marked as contractor or self-employed on the HR record are treated as not eligible for SSP. The detail panel shows an SSP1 checklist reminder (issue SSP1; guide them to ESA or Universal Credit). Campsite does not generate the SSP1 PDF.
  • SSP is not payable when the person is under 16 (from date of birth on the HR record), on strike, in prison or detention, or overlapping SMP, SAP, ShPP, or maternity allowance. HR can set strike, detention, and maternity allowance flags next to Allow SSP on the employee file.
  • Linked sickness that started on or before 21 Sep 2025 and has not had an 8-week return uses legacy waiting-day rules through 5 Apr 2026.
  • If sickness is reported after the org notification deadline (default 7 calendar days from start), Campsite flags a notification chase. SSP amounts are withheld only when Withhold SSP for late notification is on in Finance SSP setup (off by default). Chase owners can restore late notification with a good reason, or finance can request a dual-approver restore.
  • Company full / half pay weeks add a Company sick pay wagesheet top-up after SSP (contractual pay minus SSP).
  • Dual-approver pay / withhold / restore overrides need two different people with SSP setup permission. Every setting change, person flag, and override is written to the SSP audit log on Finance Setup.

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Notification and evidence settings

Organisation admins configure the process pack under Finance → Setup → SSP (/finance/pay-setup?view=ssp):
  • Evidence required after (calendar days, default 7)
  • Fit note required after that threshold
  • Chase missing evidence
  • Notify the line manager and/or HR viewers for SSP check-ins
  • Chase reminder days (default 3)
Missing fit notes (HR documents with category fit note) are flagged on Why and estimates. SSP amounts are still estimated while evidence is chased. People overview (/hr) shows glance tiles for SSP blocked, SSP1 follow-up, pending overrides, and active sickness.

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Filters

Choose a From and To date, then Apply range. The default window is about 12 weeks. Spans longer than 26 weeks are trimmed for performance.

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SSP check-in cases

When distinct paid SSP weeks in the Bradford window reach your org SSP check-in paid weeks threshold (default 2), Campsite opens or refreshes an SSP check-in ops case, notifies the line manager (and HR viewers), and stores the week keys on the case. If sickness was reported after the notification deadline, Campsite also flags a notification chase path on the SSP check-in case and withholds SSP until the chase is resolved. Open Ops cases to complete check-ins and save manager notes.

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Payroll export

SSP estimates on this ledger use the same rules that feed wagesheets. After timesheets are approved and a wagesheet is finance-approved, SSP appears as its own pay line in Export for payroll. Match staff using the HR payroll identifier (payroll_reference). See Payroll for provider column names (Xero Employee Number, Sage Employee Reference, BrightPay works number).