Members

Member management lives under Admin → Members at /admin/members.

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Inviting members

1. Open Admin → Members → Invite.
2. Enter email addresses (single or bulk depending on your workflow).
3. Assign a role and one or more departments.
4. Send the invitation.

Invitees receive a branded email with a secure link to set their password and complete account setup. Until they finish setup, they may appear as pending in member lists.

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Member list and filters

The members table shows active, pending, and suspended users. Filter by department or role to audit access before a term or season change.

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Editing membership

From a member row you can:

• Change role or departments
• Suspend or reactivate access
• Resend invitation email
• Open the member profile for deeper HR fields (when linked)

Removing someone from a department immediately affects broadcast subscriptions and rota visibility for that department. Confirm with the relevant manager before bulk changes.

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Pending member approval

If your organisation requires approval for new registrations, new members appear in pending approval queues until a reviewer activates them.

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Tips

• Assign the least privilege role that matches each person’s job.
• Use custom roles when a standard role is too broad or too narrow.
• Review members at term start alongside departments and roles configuration.